Ever spent long evenings logging all of your expenses into a spreadsheet or your accounts program to get ready for Year Ends or VAT Returns?
If you haven’t give yourself a pat on the back for being super organised. We know we have often been up against the clock with client records arriving late and the VAT deadline looming. We had a choice, employ or automate, we backed the machines to do the work.
We have transferred many of our clients over to a new way of working, Bill Automation. Scan your purchase invoices, take pictures of your small cash receipts and upload to the wonderful tool that is Entryless, the software processes the invoices uploaded and plucks out 99% of relevant information accurately first time such as Supplier name, Net and VAT amounts, invoice dates and due dates plus invoice numbers.
This leaves one job for the processor to do allocate to an expense category. At the same time the accounts are updated regularly with the information rather than waiting until end of month so you can have up to date information, also no more lost or unreadable receipts, the phone app allows you to take a picture of the receipt and upload there and then. Entryless will store a PDF file of the invoice which can be downloaded later.
The really bold step is to have your suppliers send emailed invoices direct to the Entryless system, you will receive notification that invoices have been received, can approve the invoice and pay on the account balance according to the accounting system never having to touch the invoice.
There are three main reasons we recommend bill automation:
- Time saving
Those are three big ticks in the positive column against a cost of £0 for most businesses.
Speak to us let us show you how we incorporate Bill Automation in to our services.